SSGS Constitution 2019 (As approved by AGM August 2019).
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- . TITLE
The society shall be called "The Scottish Seniors Golfing Society".
- OBJECT OF THE SOCIETY
The object of the society is to enable male amateur golfers to engage in competitive golf throughout the year and to encourage and promote the interests of the game in general.
Membership shall be open to male amateur golfers who are members of recognised golf clubs which are affiliated to their own National Golf Union and who have attained the age of 50, subject to election by the Committee. The maximum certified handicap for admission will be at the discretion of the Committee.
- ANNUAL SUBSCRIPTION
The Annual Subscription shall be fixed in General Meeting and shall be due for payment along with the entry fee for the member's first event of the season. Subscriptions are geared to cover administrative costs only.
- HONORARY LIFE MEMBERSHIP
The Committee shall have power to elect to Honorary Life Membership such persons they consider have merited the honour for special service or unique distinction, such persons shall continue to have all the privileges of membership.
- HONORARY PRESIDENT AND HONORARY VICE PRESIDENTS
These positions were approved from the floor at the 2009 Annual General Meeting and are permanent, subject to counter- motion at an Annual General or Special General Meeting or by resignation from the post by either party. The Honorary President and Vice Presidents are entitled to attend any committee meeting in an advisory capacity thus aiding continuity of the business of The Society.
- MANAGEMENT AND MEETINGS
The members shall meet at Annual General Meetings of which 'twenty-one days' notice shall be given and shall be held no later than 31st August in each year. At the Annual General Meeting a statement of affairs of the Society, duly audited, shall be submitted. Executive and Committee posts will be filled in accordance with clauses 8 & 9 of the Constitution.
The Executive shall consist of the Chairman, Secretary, Treasurer, Competitions Administrator and Communications Officer.
The Chairman will be elected at the A.G.M. and will hold the post for 3 years prior to a further election. The post can only be held by the same person for a maximum of 6 years. Any new incoming Chairman must be from an alternative Area to the Chairman he is replacing.
All other executive posts will be re-elected annually at the A.G.M. with no limit to time one person can hold any post.
Auditor shall be appointed annually at the Annual General Meeting.
- THE COMMITTEE
The Committee shall consist of The Executive and 6 elected members representing South, North, East, West and Central Scotland respectively along with a representative from the Super Seniors Section. Each representative can be in post for a maximum of 3 years whereupon he shall be eligible for re-election with no limit on number of times being eligible for re-election.
The Executive and Committee vacancies will be filled by nomination from the Committee and may be challenged by the nomination, duly seconded, of another member of the Society.
Any such counter nomination must be in the hands of the Secretary 14 days prior to the A.G.M.
The Committee shall, subject to the control of a General Meeting, be vested with the entire management of the Society and shall have all powers necessary for the full and efficient conduct of its affairs in terms of The Constitution and rules.
- EXECUTIVE POSTS
Duties carried out by persons holding these posts will be agreed by Committee whilst ensuring that these persons, between them, shall keep correct accounts and books showing the financial affairs and intromissions of the Society, shall arrange and take charge of all competitions and matches as fixed by the Committee recording the results thereof, market the Society in a positive manner, liaise with current and potential sponsors to ensure best value for the Society and communicate matters of interest to the full membership and media sources where of benefit to the Society.
- SPECIAL GENERAL MEETINGS
Special General Meetings of Members may be called by the Committee or on the written request by twenty members of the society.
At all meetings of Members and Committee the Chairman shall take the chair. In his absence the meeting shall elect a Chairman. At all meetings the voice of the majority shall prevail, and the Chairman shall have, in addition to his deliberative vote, a casting vote in cases of equality.
- ALTERATIONS TO RULES
The rules shall not be altered except at the Annual General Meeting called for the purpose and intimation of the proposed alteration must be given either by notice of motion at a previous General Meeting or in the circular calling the meeting and such alteration must be affirmed by a majority of the members present and voting. Any member desiring to move an alteration of the rules at the Annual General Meeting must intimate the terms of his motion to the Secretary in writing no later than 31st May.